Log into the account used by the IT Admin for scan to email.
Click “Manage your Google Account”.
Click “2-Step Verification”
Click ” GET STARTED”
Since you are making a change to the security settings, re-enter the password and click “Next”. (Note: This may happen several times during this entire procedure)
If you already have a phone # associated with this account it will appear here. If not, enter your cell phone number with the area code. Click “Text Message”. Click “Next”
You will be prompted to enter the 2-step verification code received by your cell phone. Enter the 6 digit code. Click “Next”
Click “TURN ON” to enable 2-Step verification. The screen will now show 2-step verification is now enabled.
Optional: If you click “ADD GOOGLE PROMPT” the message received by your phone allows you to bypass entering a code in Gmail security. Click the back arrow.
Next add an App Password which will allow an email client (i.e. your bizhub, Outlook, Office 365, Thunderbird, etc.) to bypass the 2-Step verification procedure.
Click “Next” to App passwords.
You will be prompted to enter the 2-Step verification received by your phone. Enter the 6-digit code you received (not the number in the image). Click “Next”
In the Select App pull down menu, select “Other” (custom name).
Enter a name for the app and device (i.e. KM Scanner)
Gmail will generate a 16 character password. (Note: DO NOT CLICK DONE or you will have to start over. Highlight the password. Right-Click the highlighted password and select “copy”
Next, save the password in Notepad as a precaution.
Click “DONE” (on the password screen) when complete.
Google recommends generating a new password each time an app password is required with 2-Step verification enabled.
In the upper right of the screen click the 9 dot App Grid.
Click the Gmail icon
Use the Gmail settings from the account you created to configure the bizhub to send email. Note: examples of Gmail server settings for email clients can be found in many places on the internet
Open a new browser window on your computer and type the IP Address of your bizhub into the address field of the browser. Check the radio button for “Administrator” and log-in as Administrator to your bizhub from your computer.
Select the “Network” section and then click “Email Setting” > “Email TX”.
Copy the image contained here for correct settings. Use the email and password you created when setting up your new Gmail email address in the previous steps.